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Academic Regulations

Registration

Registration dates are specified in the calendar provided in this catalog.


Measure of Quarter Units

The university currently operates on the quarter system.  There are four regular quarters per year.  Each quarter consists of 11 weeks. Each quarter unit represents 10 hours of lecture.


Academic Load Policy

The normal academic requirements for a full-time student is as follows:
Undergraduate Students:    12    units or more per quarter.
Master Students:     9  units or more per quarter.
Doctoral Students:      8  units or more per quarter.
Students with less than the specified units above are considered part-time students.


Grading System

Classification of Class Standing for Undergraduate Programs
Freshmen:   0  -  45 units
Sophomore:  46 -  90  units
Junior:     91 -  135    units
Senior:     136   or more      units


Incomplete Grades

Any course that has an assignment due and has not been turned in by the time of final examination or failure to take the final examination will be assigned the grade of “F”. A student who obtains an approval from the faculty in charge to turn in the required work within a stipulated later time or take a late final examination may receive the grade of “I”.  The “I” grade is awarded for compelling reasons such as medical or deemed appropriate by the faculty in charge of the course.  All course requirements that are due must be completed no later than the end of the next quarter.  Otherwise, the “I” grade will be changed to an “F” grade automatically.


Passing Grade

A student who receives a “D” grade in a course must repeat the course. The course in which the “D” grade was earned cannot be counted towards the degree major.

Repeating Courses to Raise Grade Point Average

A student who receives a grade of “C” or lower may repeat courses to raise the grade point average. Whenever a course is repeated in an attempt to raise the grade point average, only the highest grade earned will be recorded as the official grade and the lower grades will be removed from the student’s record.  A course may be repeated one time.


Scholastic Honors

Life University graduates receiving degrees will be honored in accordance with the following categories:

Graduate Honors   Cumulative GPA
Summa Cum Laude   3.90  -  4.00
Magna Cum Laude   3.70  -  3.89
Cum Laude      3.50  -  3.69


Directed Independent Study

An Independent Study course allows students to study one or more topics of importance that are related to the student’s major field of study. Independent study classes may be arranged under special circumstances with the permission of the Dean of Academic Affairs or the School Dean. Independent study classes may not be taken at the same time that the class in question is being offered. All students that register for an independent study class will be under the direct supervision of the instructor as assigned by Dean of Academic Affairs or the School Dean.  Students may not exceed 12 units of Independent Study courses.

Independent study class will begin on the first day of the academic quarter and end on the last day of the academic quarter. The student will be required to meet at least weekly with the assigned instructor and to complete all assignments and pass the test as prescribed by the course syllabus. Independent study may not be substituted for a class which is being regularly offered at the time.

Only those students who maintain a GPA of 3.0 or higher will be permitted to take an independent study course. All Directed Independent Study projects must be completed before the end of the term in which students are enrolled.

Directed Independent Study is not an option for international students, veterans or other students whose tuition is paid by third parties.


Distance Learning

Life University offers certain programs through Distance Learning.  A list of programs offered through Distance Learning may be obtained by contacting the administrative office.  Students who wish to be admitted to the university as a Distance Learning student must submit an Admissions Application to the administration office.  Life University shall mail the first lesson and the initial study material to the student within seven days after the institution accepts the student for admission.  Every course shall include all required exams, tests, projects and dissertations along with a time schedule prepared by the faculty or Dean of Academic Affairs or the School Dean containing a list of scheduled dates for each material to be returned by.  The student must return all required exams, tests, projects, and dissertations postdated no later than the scheduled dates provided, or the student’s grade shall be affected accordingly by the faculty or Dean of Academic Affairs or the Dean of school.  Life University shall mail the results or evaluation of any quizzes, exams, tests, projects, and dissertations in approximately 14 days after the university receives them.

Students who receive instruction by correspondence may contact any faculty or administrative personnel by e-mail, telephone, or in person during normal office hours to inquire about any questions regarding their program of study using the contact information provided in the front of this catalog.

Distance Learning is not an option for Oriental Medicine students, international students, and veterans and other eligible persons receiving benefit payments.


Language of Instruction

The primary language of instruction is English.  However, Life University offers instructions in foreign languages for those students who are not fluent in English.  Students may inquire at the administration office to determine which languages are available.


Language Requirements

Students are required to be proficient in the language of the course in which the student will be registered.

Students whose primary language is not English and wish to enroll in an English taught course and international students must first successfully complete the ESL300 program or provide a copy of their TOEFL exam results showing a minimum score of 500 (173 on computer based exam or 61 on the Internet Based Exam).


Grade Reports

Grades are reported within two weeks of the end of the quarter.  Students are notified of any grade deficiency.


Transcripts

Transcripts will be sent at the student’s written request or that of any other institution authorized by the student by applying on the corresponding form. Transcripts are sent within ten working days.  The first official transcript will be free of charge. There will be a charge for every additional official transcript requested.  Transcript fees are listed in the financial section of this catalog.


Transfer Credit Policy

Students may transfer coursework credits earned at other institutions towards Life University programs if the institution meets or exceeds the standards of Life University and has jurisdictional/state approval to operate at the time of the student’s attendance or if the institution is accredited by an accrediting agency recognized by the U.S. Department of Education. Coursework from other institutions must have a minimum grade of 2.0 on a scale of 4.0 and must be applicable to fulfilling the degree requirements for the respective degree programs offered at Life University.

Copies of course descriptions from a catalog that were current for the year of attendance along with copies of course syllabi are required for all unaccredited and/or out of state institutions except for institutions approved by the Bureau for Private Postsecondary and Vocational Education (BPPVE). All transfer units of Oriental Medicine coursework completed in California prior to 1994 also require copies of course descriptions and syllabi to be submitted regardless of the institutions approval status with the BPPVE. Work completed at exempt institutions will be evaluated on an individual basis by the approximate course content equivalency to courses offered at Life University. Coursework from foreign institutions require transcripts to be translated by a professional service that has current membership in the National Association of Credit Evaluation Services (NACES).

Each request for a transfer of credits must be received by the Office of Admissions and Records no later than the commencement of classes for new students and by the last quarter of their program for current students who have taken one or more courses at another institution while working toward their degree at Life University. Only one official transcript per institution attended will be accepted and must be sent directly from the institution to Life University. Transfer credits are awarded by the Admissions Committee after review.

Veterans are required to list all previous education and training on the Admissions Application and provide their transcripts. All previous course credits/units shall be evaluated and awarded appropriately by the university and the length of the course shall be shortened correspondingly.  VA students must submit to an evaluation or course credits/units not be granted.  All units/credits awarded by the university are recorded in the administration office and the VA and student are notified accordingly.

The maximum transferable units/credits allowable are as follows, except for veterans and eligible persons who are required to transfer all previous credits/units where appropriate:

School of Languages
School of Business and Management
School of Theology
Certificate and undergraduate Programs:   75% of total coursework
Master level Programs:        9 units
Doctoral level Programs:         0 units

School of Oriental Medicine

Master of Oriental Medicine Program:

a. If a student wishes to transfer credit from another acupuncture school that offers a CAB-approved program: up to 100% transfer credit may be awarded for any coursework or clinical instruction.
b. If a student wishes to transfer credit from a school that does not offer a CAB-approved program, but that is approved by an accrediting agency recognized by the U.S. Dept. of Education:

• Up to 100% transfer credit may be awarded for courses in basic sciences, clinical medicine, case management, practice management, public health, and professional development at a school approved by an accrediting agency.

• Up to 50% credit may be awarded for clinical practice coursework and courses completed in acupuncture and Asian medicine principles, theories, and treatment. At least 50% of the course hours in the individual subjects within this category must be completed within the CAB-approved program.


Credit by Challenge Examination

Students may challenge courses by taking examinations developed by Life University.  In order to earn credits by challenge examination, a student must first submit a “Course Challenge Examination” application that can be obtained from the administration office during normal business hours. Once students are approved to take the Course Challenge Examination, the student is required to pay the examination fee before taking the exam.

Course Challenge Examinations will be granted to regularly enrolled students to obtain credit by challenge examination in subject matters in which they are qualified through non-traditional education or experience, and for which credit has not previously been granted for any similar course.

The examination may include written, oral, technical skills, or a combination thereof, and will be sufficiently comprehensive to determine that the student possess essentially the same knowledge and/or skills as those students who successfully completed similar courses offered at the university. The letter grade of “P” will be awarded to those who pass the course challenge examination. Those who fail, however, will receive no grade and there will be no record of non-passing of the course challenge examination on the student’s permanent record.

Credit by challenge examination shall not be allowed for the purpose of earning a higher grade for a previously taken course. The only way to earn a higher grade for a course that was once taken is to repeat the course and pay normal course unit fees.

Units of credits earned through the credit by challenge examination procedure may not apply toward satisfying the residence requirements for any degree or certificate granted by the University.

Credit granted through challenge examination follows the same regulation as in the transfer credit policy and cannot exceed the maximum limits described in the section of transfer credit policy.


Audit to Credit

Once Audit students are accepted into a degree program, changes from audit to credit can be made prior to the beginning of the third week of a given quarter in which the student is taking the course he wishes to change from audit to credit.  Students who wish to change from audit to credit status must fill out and submit the “Audit to Credit” form that is available in the admissions office during normal business hours.


Credit for Prior Experiential Learning

Life University does not award credits for prior experiential learning under any circumstances.


Make-up Exam Policy

Make-up assignments for missed classes, quizzes, mid-term and final exams for a specific course shall be made only by the instructor in charge and only at the discretion of the instructor.  Make-up and re-test final exams may be given as follows:

•  The Dean of the School shall make the final decision with respect to granting or denial of the request for make-up examination or re-test.
•  If a student misses the final examination, the student must contact the instructor in charge and must secure his/her endorsement on the MAKE-UP EXAMINATION REQUEST form, which can be obtained at the Registrar’s office.
•  If a re-test is desired, secure the instructor’s endorsement on the RE-TEST REQUEST form indicating that the student has made a good faith effort to pass the course, and could reasonably be expected to pass a re-test.  The re-test is given at the discretion of the instructor in charge of the course.
•  The make-up examination or re-test must be completed before the end of the fifth week of the next quarter.

A grade of “I” or incomplete will be given to the course until the results of the make-up or re-test are known.


Credit/No Credit Grading Policy

A student in good standing may elect to be graded on a Credit/No Credit basis in certain courses.  A grade of Credit (CR) is awarded for work equivalent to all grades which earn 3.0 or more grade point.  No credit is awarded for work equivalent to all grades which earn less than 3.0 grade points.  The units earned will be counted in satisfaction of program requirements, but will be disregarded in determining a student’s GPA.  No Credit is a no penalty grade.

CR – credit (3.0 grade points or better), units awarded are not calculated in the GPA.
NC – no credit (less than 3.0 grade points), No units awarded, i.e., units are not calculated in the GPA.

Certain courses, at the discretion of the instructor and/or the school, may not be taken on a CR/NC basis.  These courses are designated in the quarterly schedule of classes.

Students who wish to be graded on a Credit/No Credit basis must submit a petition to the Administration Office by the deadline date listed in the appropriate class schedule.  No Exceptions to the deadlines will be made.


Incomplete Work

Any incomplete work for a course must be made up no later than the fifth week of the subsequent quarter in which the incomplete grade was granted or a tentative grade will be assigned to the course by the instructor and automatically becomes effective and is placed on the permanent record of the student.  An instructor is under no obligation to assign an incomplete grade or to administer a make-up examination.  Exceptions or extensions to this policy are made only with the approval of Dean of Academic Dean or the School Dean.


Adding or Dropping Courses

Any course can be added to your schedule within five business days of the first class session.  After the fifth business day, courses cannot be added.  Courses can be dropped up to four weeks after commencing classes.  After that day no more changes can be made to your schedule.

Students may add or drop courses after the Add/Drop course deadlines by securing an approval from the instructor in charge or from Dean of Academic Dean or the School Dean and completing the add/drop form, available at the Registrar’s office.  Deadlines for adding or dropping courses are listed in the academic calendar.

The difference in tuition resulting from a reduction in the number of credits registered will be refunded to the student in accordance with the published refund policy.  If the number of units is increased after the program change, the student must pay the difference in tuition.


Course Withdrawal

After the deadline to drop courses, students may withdraw from a course.  If the student withdraws a course before the start of the sixth week from the first day of commencing classes, the student may receive a passing withdrawal “WP” with the permission of the instructor in charge.  All courses withdrawn after the start of the sixth week will be assigned a grade of failing withdrawal “WF”, unless reasons for withdrawing are accepted by the Dean of the school, at which time the course will be assigned a grade of “WP”.  Students planning withdrawal from a course should contact Dean of Academic Dean or the School Dean and submit a completed withdrawal form.  Students who withdraw officially will receive refunds in accordance with the posted prorated refund schedule.  Student’s who do not officially withdraw from a course will automatically receive a grade of “F” and not be entitled to any refund.


Attendance and Tardiness

Students who accumulate more than four (4) unexcused absences from a regularly scheduled class are required to complete make-up assignments in order to be eligible to take the final examination. Courses that have not been completed with make-up assignments given by the instructor shall be automatically given the grade of “I”. Students who accumulate more than six (6) unexcused absences from a regularly scheduled class are considered unofficially withdraw from the course and are automatically given the grade of “F”.


Excusable absences are as follows:

1. Childbirth
2. Documented illness
3. Death in the family
4. Emergency situations reported to the Dean.
5. Injury
6. Jury Duty
7. Military duty

Any student who arrives after the regularly scheduled start time of a class shall be considered tardy.  Students who are more than 15 minutes late for a class will be considered absent unless acceptable reasons are given.  Three tardies (3) shall be considered as one unexcused absence.  If a student is absent on the day of final examination due to an unforeseen circumstance, a make-up examination may be arranged upon payment of the challenge examination fee and at the discretion of the professor.


Make-up Work

Students are expected to attend classes every scheduled day.  If for any acceptable reason a student has to miss one or more class sessions, the student must communicate it to the administration office.  The student may obtain make-up material when returning to school.


Leave of Absence

Leave of Absence may be granted to a student if acceptable reasons are presented.  The official request for LEAVE OF ABSENCE form may be obtained from the Registrar’s office.  It should be understood that leave of absence is granted only in extreme cases and must be approved by the Dean of Academic Affairs or School Dean, who will prescribe the duration of the leave of absence and specific conditions for resumption of study.


Standards for Student Achievement

For the purpose of determining Standards of Student Achievement for course registration eligibility and maintaining financial aid from the university, students must maintain a minimum cumulative GPA of 2.0.  If a student’s cumulative GPA is not 2.0 or above upon completion of a program, the student will not be allowed to graduate until the student has met the minimum standards of student achievement by repeating courses to raise his/her cumulative grade point average.  Students are required to make quantitative progress toward a degree by achieving a minimum completion of credits if enrolled as a full-time student.  Students taking less than a full schedule are adjusted accordingly.  Under special mitigating circumstances, Dean of Academic Affairs or the School Dean may rule that a student, who does not meet the above standards, may be considered to be making satisfactory progress for the purpose of determining eligibility for course registration and financial aid programs.


Academic Probation and Dismissal Policy

Students will be placed on probation if he or she fails to meet the standards of satisfactory progress requirements at the 25% point in their program.  A student who fails to meet the standards of satisfactory progress at or beyond the 50% point in their program will be academically suspended for a period of one year. Upon returning, the student will be placed on probationary status and must maintain a minimum grade of 3.0 for each course for the first quarter of studies after reinstatement or the student will be permanently dismissed from the university.  During probation, the student may not enroll in more than three courses (but may enroll in fewer if he or she so desires).


Dropout Policy

Students who have not registered for four (4) or more consecutive quarters are considered dropout students.  Dropout students are automatically dismissed from the university.  Students who wish to be reinstated will require the approval of Dean of Academic Affairs or the School Dean and must submit an Application for Readmission with the Office of Admissions and Records.  A re-entering student must meet any new graduation requirements which have come into effect at the time of their readmission.  Students must also submit transcripts of any coursework taken at other institutions while absent from Life University.  Dropout students who are reinstated will be placed on probationary status and must receive a grade of 3.0 for the courses completed during the first quarter of reinstatement or will be permanently dismissed from the university.


Time Limit

Students must satisfactorily complete all requirements for the enrolled program within the specified time limits.  Students who do not complete the program within the time limit shall be permanently dismissed from the university subject to exceptions in the aforementioned paragraphs.


Graduation Requirements

Students must meet the following requirements prior to graduating:

1. Successfully complete all specified requirements for the enrolled program within the time limit; and
2. Complete a graduation assessment;
3. Timely file all necessary forms for graduation;
4. Submit the graduation and commencement fees;
5. Settle all financial obligations with the university.


The Doctoral Committee

Each student enrolled in a doctoral degree program is assigned to a Doctoral Committee.  The Doctoral Committee supervises the student’s doctoral program. A Chair for the committee is to be assigned by the Doctoral Committee.

The Chair of the Committee, in consultation with the Dean of Academic Affairs or School Dean, selects two (2) additional committee members to be assigned to the Doctoral Committee.  The candidate cannot submit any petition for the change of the Doctoral Committee.


Standards of Conduct and Disciplinary Policy

This university shall take disciplinary action against a student who violates the standards of personal and ethical conduct. These standards include the following:

•  Academic misconduct including, but not limited to plagiarism or cheating
•  Fabrication: Falsification or invention of information concerning the student’s background
•  Use or possession of alcoholic beverage, illegal drugs or dangerous weapon on campus
•  Sexual harassment or misconduct
•  Giving false statements to the university regarding application for admission
•  Theft of university or personal property
•  Unauthorized use of the university property
•  Hazing
•  Use of vulgar or abusive language to the faculty or staff; and
•  Obstruction or disruption of the educational process on or off campus

Among those listed, an act of academic dishonesty is one of the most serious violations of the student code of conduct. Definitions of various forms of academic dishonesty are as follows:

•  Plagiarism: Knowingly or intentionally presenting the ideas, words or work of another as one’s own.
•  Cheating: Unauthorized use of study aids, examination files or receiving unauthorized assistance in any academic exercise.

The Ethical Conduct Committee of the university, composed of faculty representatives, administrators and a representative from the university Student Association, is entrusted with the task of determining the disciplinary action.

These actions shall be implemented immediately upon the findings of a violation by the Ethical Conduct Committee and include, but are not limited to:

•  verbal reprimand
•   written reprimand
•   loss of credits
•   property restitution
•   temporary suspension or dismissal
•   permanent dismissal


Veterans Benefits

Life University is approved by the Department of Veterans Affairs to offer the following programs:

1. Master of Oriental Medicine
2. Doctor of Oriental Medicine in Research Advancement
3. Associate of Arts in Accounting
4. Bachelor of Business Administration
5. Master of Business Administration
6. Certificate in Marriage and Family Counseling
7. Bachelor of Arts in Theology
8. Master of Arts in Religion
9. Master of Divinity
10.   Master of Theology
11.   Doctor of Ministry
12.   Doctor of Theology

Students who wish to study under the GI Bill and dependents education assistance program are required to fill out the appropriate application forms.  For veterans who have never used their benefits, the appropriate application is VA Form 22-1990 or VA Form 22-5490 for other eligible dependents.  For veterans who have used their benefits previously, the appropriate application is VA Form 22-1995 or VA Form 22-5495 for other eligible dependents.  In addition to completing an application, qualified students who wish to use their benefits must complete an enrollment certification form (VA Form 22-1999).

The following policies apply to veterans and other eligible persons receiving benefits payments only:
•  Correspondence and Directed Independent Study are not options for veterans and other eligible persons receiving benefits payments.
•  Veterans and other eligible persons will not be certified for repeating a course if they received a grade higher than an “F”.
•  The enrollment of Veterans and other eligible persons who violate the standards of conduct shall be subject to interpretation

Students may find additional information regarding Veterans Benefits under the Financial Information section of this catalog.


International Student Policy

Life University is currently approved by the United States Immigration and Naturalization Service (INS) to issue I-20 certificates.

•  Distance Learning and Directed Independent Study are not options for international students.


New International Students

New students applying for the I-20 certificate must meet the following eligibility requirements:

1. Students must be admitted to the university.
2. Submit a completed I-20 Application form available in the administration office.
3. Submit a completed International Student Financial Information form along with current financial statements providing evidence of financial support including tuition, fees, living expenses, books, insurance, supplies, and transportation.
4. Students who have sponsors must submit a completed INS Affidavit of Support form (I-134) along with all the required supporting documents.
5. Provide a clear legible copy of a valid passport with the full name, picture, and expiration date showing.
6. All international students enrolling in any program other than ESL100, ESL200, ESL300, TOEFL Preparation, and Business English must provide a copy of their TOEFL exam results showing a minimum score of 500 (or 173 on computer based exam).
7. New international students with dependents must complete the dependents section of the I-20 Application form and provide a clear legible copy of each dependent’s valid passport with the full name, picture, and expiration date showing.


Transfer International Students

International students who wish to transfer to Life University from other institutions must meet the following eligibility requirements:

1. Students must be admitted to the university.
2. Submit a completed I-20 Application form available in the administration office.
3. Submit a completed International Student Financial Information form along with current financial statements providing evidence of financial support including tuition, fees, living expenses, books, insurance, supplies, and transportation.
4. Students who have sponsors must submit a completed INS Affidavit of Support form (I-134) along with all the required supporting documents.
5. Submit a completed Notice of Intent to Transfer to Life University form.
6. Provide a copy of both sides of the student’s INS I-94 form.
7. Provide an endorsed copy of the student’s previous I-20 form.
8. Provide a clear legible copy of a valid passport with the full name, picture, and expiration date showing.
9. All international students enrolling in any program other than ESL100, ESL200, ESL300, TOEFL Preparation, and Business English must provide a copy of their TOEFL exam results showing a minimum score of 500 (or 173 on computer based exam).
10.   Transferring international students with dependents must complete the dependents section of the I-20 Application form and provide a clear legible copy of each dependent’s INS I-94 form (both sides) and valid passport with the full name, picture, and expiration date showing.

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